Run your team,
not your stress.
No group chats.
No printed rosters.
No chasing who's in on Thursday.
"I publish the schedule, my team confirms on WhatsApp. I haven't chased a single person this month."
Workflow Scheduling
How will you use
Workflow Scheduling?
Takes 2 minutes. No credit card required.
I'm a business owner
or manager
I build schedules and manage my team
🏢
→
I'm on a team
My manager already uses Workflow Scheduling
👥
→
Your team,
organised.
Schedules out. Team notified. Done.
‹
May 19 – 25
›
S
Sarah
J
James
E
Emily
M
Mike
12 employees notified on WhatsApp
9 confirmed · 3 pending
Workflow Scheduling
Step 1 of 4 · Get started
First, let's get
you in
We'll send a verification code to your email.
By continuing you agree to our Terms of Service and Privacy Policy.
Run your team,
not your stress.
AI scheduling sent to your team on WhatsApp. Built for East African businesses.
★★★★★
"My staff love getting their shifts on WhatsApp. No more printing rosters or forgotten messages."
J
James Otieno
Manager · Serena Lounge, Kisumu
Workflow Scheduling
Step 2 of 4 · Your business
Tell us about
your business
Takes 60 seconds. You can always change this later.
Number of locations
1
2–5
6–9
10+
Number of employees
1–10
11–30
31–50
51+
Run your team,
not your stress.
AI scheduling sent to your team on WhatsApp. Built for East African businesses.
★★★★★
"Scheduling used to take me half a Sunday. Now I approve the AI draft in 5 minutes and it goes straight to my team."
P
Patrick Mwangi
Owner · Kava Café, Nairobi
Workflow Scheduling
Step 3 of 4 · Goals
What brings you
to Workflow?
Select all that apply. We'll personalise your setup.
✓
📅
Scheduling
AI builds your schedule. You approve and publish.
⏱
Time tracking
Staff clock in via WhatsApp. No app download needed.
✓
WhatsApp notifications
Shifts sent directly to your team's phones
📊
Reports
Hours worked, labour cost, attendance
Run your team,
not your stress.
AI scheduling sent to your team on WhatsApp. Built for East African businesses.
★★★★★
"Scheduling used to take me half a Sunday. Now I approve the AI draft in 5 minutes."
P
Patrick Mwangi
Owner · Kava Café, Nairobi
Workflow Scheduling
Step 4 of 4 · Verify
Check your
email
We sent a 6-digit code to
your email Edit
Didn't get it? Resend code
📅
👥
📊
🔔
⚙️
👤
May 19 – 25, 2026
Kava Café
Welcome, Amina 👋
Kava Café is set up. Let's add your team to get your first schedule running.
🚀
Finish setting up your workspace
Complete 3 more steps to publish your first schedule
1 / 4
Complete
✓
Set up business profile
Restaurant · 5 positions ready · Nairobi
Done ✓
2
Add your team
Import a spreadsheet or add employees one by one. They get a WhatsApp invite automatically.
3
Build this week's schedule
Use the AI draft or add shifts manually.
4
Publish — team gets notified on WhatsApp 🚀
Schedule · May 19 – 25
📋
No staff added yet
Add your team to start building schedules
📅
👥
📊
🔔
⚙️
👤
May 19 – 25, 2026
🚀
Finish setting up your workspace
Complete 3 more steps
1 / 4
Complete
Bring your team
How would you like to add your employees? Everyone gets a WhatsApp invite automatically.
Currency Used to display wages across your account
🔗
Share a join link
Send a link — your team signs themselves up
→
📂
Import from spreadsheet
Upload a CSV or Excel file with your roster
→
✏️
Add manually
Enter names and phone numbers one by one
→
📅
👥
📊
🔔
⚙️
👤
May 19 – 25, 2026
🚀
Almost there — 2 steps left
Build your schedule and publish to activate your team
2 / 4
Complete
✓
Set up business profile
Done ✓
✓
Add your team
5 employees · WhatsApp invites sent
Done ✓
3
Build this week's schedule
Hit "AI Draft" in the toolbar above to generate in seconds.
4
Publish — team gets notified on WhatsApp 🚀
Schedule · May 19 – 25
Staff
Mon
19
Tue
20
Wed
21
Thu
22
Fri
23
Sat
24
Sun
25
A
Amina O.
Manager
+
+
+
+
+
+
+
M
Marcus N.
Server
+
+
+
+
+
+
+
G
Grace W.
Cashier
+
+
+
+
+
+
+
📅
👥
📊
🔔
⚙️
👤
May 19 – 25, 2026
✨ AI Draft · just now
🎯
Review your draft and publish
AI built this in seconds. Publish to notify your team on WhatsApp.
3 / 4
Complete
Schedule · May 19 – 25 · Draft
Staff
Mon
19
Tue
20
Wed
21
Thu
22
Fri
23
Sat
24
Sun
25
A
Amina O.
Manager
08:00
16:00
08:00
16:00
08:00
16:00
08:00
16:00
08:00
16:00
Off
Off
M
Marcus N.
Server
Off
10:00
18:00
10:00
18:00
10:00
18:00
10:00
18:00
10:00
18:00
Off
G
Grace W.
Cashier
09:00
17:00
09:00
17:00
Off
09:00
17:00
09:00
17:00
09:00
14:00
Off
📅
👥
📊
🔔
⚙️
👤
May 19 – 25, 2026
✓ Published
🎉
Schedule published!
Your team has been notified. Every employee just got their shifts sent directly to their WhatsApp.
Your shifts,
on WhatsApp.
Your manager added you to the team. Just verify your number and you're in.
★★★★★
"I get my shifts straight on WhatsApp every week. No app, no login — just a message."
F
Faith Njoroge
Barista · Kava Café, Nairobi
Workflow Scheduling
Step 1 of 2 · Verify
What's your
WhatsApp number?
We'll check if your manager added you and send a verification code.
Not added yet? Ask your manager to add your number in their Workflow dashboard first.
One last
step.
Choose a username and password — you'll use these every time you log in.
Workflow Scheduling
Almost done
Set your username & password
You'll use these to sign in to Workflow Scheduling.
3–20 characters
Starts with a letter
Letters, numbers, and underscores only
At least 8 characters
At least 1 uppercase letter
At least 1 number
Passwords match